Best Meeting Time Finder - Compare Time Zones for Meetings
Add everyone's time zone and working hours, then see a color-coded grid of overlapping availability so you can pick a meeting time that works for the whole team - all free, ad-free, and running entirely in your browser.
Quick answer: Add each participant's time zone and typical working hours, and this tool builds a 24-hour grid showing when everyone is available. Green columns mark hours that work for everyone, so you can schedule with confidence instead of doing time zone math by hand.
Participants
Availability Grid (New York time)
| Time | 12a | 1a | 2a | 3a | 4a | 5a | 6a | 7a | 8a | 9a | 10a | 11a | 12p | 1p | 2p | 3p | 4p | 5p | 6p | 7p | 8p | 9p | 10p | 11p |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| New York (UTC-4) | ||||||||||||||||||||||||
| London (UTC+1) | ||||||||||||||||||||||||
| Best for everyone |
Best meeting time (works for everyone): 9a - 12p (New York time)
Your participants and settings are saved in your browser for next time.
Last updated: June 15 2026
Reviewed by the QuickTooly Team
Meeting Time Finder Guide
What Is a Meeting Time Finder?
A meeting time finder compares the working hours of everyone you need to meet with - regardless of which time zone they're in - and highlights the hours that overlap. Instead of converting each person's time zone by hand and guessing whether 3 PM your time is a reasonable hour for a colleague overseas, this tool builds a visual grid so you can spot a good slot at a glance. If you just need to know what time it currently is somewhere else, try the World Clock instead.
This tool uses your browser's built-in time zone database via the Intl API, so conversions - including daylight saving time adjustments - are always accurate without any manual calculation.
How the Overlap Grid Works
| Grid Color | Meaning |
|---|---|
| Light green cell | That hour falls within the participant's working hours. |
| Gray cell | That hour is outside the participant's working hours. |
| Solid green column (bottom row) | That hour works for every participant - a good candidate for the meeting. |
| Amber column (bottom row) | That hour works for some, but not all, participants. |
Why Use QuickTooly's Meeting Time Finder?
- Up to 5 participants: Add each person's time zone and working hours and instantly see where their schedules overlap.
- Color-coded overlap grid: A clean 24-hour grid highlights the best meeting times in green, so there's no squinting at offset tables.
- Custom working hours: Set a different work schedule for each participant - not everyone works 9 to 5.
- View in any time zone: Display the grid in your own time zone or any participant's, so the times make sense to you.
- Private & free: Everything runs locally in your browser - no account, no API limits, no data sent to a server.
How to Use the Meeting Time Finder
- For each participant, choose their time zone and set their typical working hours (start and end hour).
- Click "+ Add Participant" to add more people, up to 5 total.
- Choose a time zone in "Show Grid In" to display the grid in your own time or another participant's.
- Look at the grid: green cells mean a participant is available, gray means they're not.
- Check the bottom row and the summary box for the hours that work best for everyone.
- Your participants and settings are saved automatically for next time.
Common Uses for a Meeting Time Finder
Remote & Distributed Teams
Find a recurring meeting slot that respects everyone's working hours, even when your team is spread across continents. Once you've picked a time, use the Meeting Cost Calculator to see what that recurring meeting is costing the team.
International Hiring & Interviews
Quickly check whether a candidate's time zone leaves a reasonable overlap with your team's working hours before scheduling an interview.
Cross-Timezone Sales & Support
Coordinate calls between sales, support, or partner teams in different regions without guessing at time zone offsets.
Tips for Scheduling Across Time Zones
- Be realistic about working hours: If someone regularly starts early or finishes late, reflect that in their settings rather than assuming a strict 9-to-5.
- Rotate inconvenient slots: If no hour works for everyone, use the closest option shown and consider rotating who has to join outside their normal hours.
- Double-check around daylight saving changes: Offsets can shift by an hour for some regions twice a year - revisit the grid if a meeting suddenly feels off by an hour.
- Combine with a world clock: Once you've picked a slot, use the World Clock to confirm the exact local time for each participant on the day of the meeting.
Example: Scheduling a Meeting Between New York, London, and Tokyo
Say you need a recurring call between a product manager in New York (9 AM-5 PM), a designer in London (9 AM-5 PM), and an engineer in Tokyo (9 AM-5 PM). Add all three time zones with those working hours and set "Show Grid In" to New York. The grid quickly shows that Tokyo's working day ends around 1 AM New York time and starts again around 7 PM New York time the previous day - so a strict 9-to-5 overlap for all three doesn't exist. The closest option the tool surfaces is typically early morning in New York (around 7-9 AM), which lines up with Tokyo's evening and London's early afternoon. From there, the team can decide to rotate who joins outside their normal hours, or shift Tokyo's working hours slightly later to widen the overlap.
Good to Know Before You Schedule
- Working hours are a single block: The tool treats each participant's day as one continuous range, so it won't account for lunch breaks or split shifts.
- Holidays and time off aren't included: The grid reflects typical working hours only - check public holidays and PTO separately before locking in a recurring meeting.
- Accuracy depends on your browser: Time zone and daylight saving calculations use your browser's built-in Intl time zone database, so keeping your browser up to date keeps the grid accurate.
- Confirm the exact time on the day: For the precise local time on the day of the meeting, double-check with the World Clock.
Frequently Asked Questions
What is the Best Meeting Time Finder?
It's a free tool that compares the working hours of multiple participants across time zones and shows a color-coded grid of when everyone (or as many people as possible) is available.
How does the color-coded grid work?
Each row represents a participant, and each column represents an hour of the day. Green cells mean that participant is within their working hours at that time. The bottom row highlights hours that work for everyone in solid green, or for some people in amber.
How many time zones can I compare?
You can add up to 5 participants, each with their own time zone and working hours.
Can I set different working hours for each participant?
Yes. Each participant has their own "Work Start" and "Work End" hours, so you can reflect different schedules for different people.
What if no time works for everyone?
The summary box shows the closest option - the hour (or hours) that work for the largest number of participants - along with how many people it works for.
Does it account for daylight saving time?
Yes. Time zone conversions use your browser's built-in time zone database, which automatically applies daylight saving time rules for each location.
Is my data saved or sent anywhere?
No. Your participants and settings are stored only in your browser's local storage and are never sent to a server. Clearing your browser data will reset them.
Is this Meeting Time Finder free to use?
Yes, it's completely free with no sign-up, no limits, and no ads. Everything runs locally in your browser.
What's a good meeting time between the US and Europe?
It depends on the specific cities, but US East Coast mornings (roughly 8-11 AM Eastern) often overlap with early afternoon in Western Europe (1-4 PM CET/GMT). Add both time zones to the grid with your actual working hours to see the exact overlap for your team.
How do I find a UTC time that works for everyone?
Set "Show Grid In" to a UTC-based time zone such as London (which follows UTC/GMT for part of the year), then check the bottom row of the grid for the hour with the most green - that hour, converted to UTC, is your best shared meeting time.